Almost every morning, roughly around eleven, the Matcha Design team gathers together for a meeting which we fondly refer to as “regroup”.
Our regroups usually consist of some light chit-chat, followed by an overview of what we finished the previous day and what we plan on doing that day. These meetings are one of the many building blocks of running a small business smoothly. It allows us to stay connected and keep the lines of communication open. It has been a key part of our success and will continue to play a vital role in our work routine.
Many companies suffer due to miscommunication. This can be especially hazardous for small businesses that are starting off and trying to make a name for themselves. Having a daily or even weekly meeting can solve many communication problems that tend to form within a business. This also applies to large corporations who often suffer from blurred lines of communication between departments due to high work traffic.
Miscommunication can cause trouble for any company, so it’s important that your meetings are thorough and efficient. Here are a few ways the Matcha Design team makes the most of our meetings:
Let your team members know what you accomplished the day before and what still needs to be finished. This helps by putting everyone on the same page and allows others to assist with finishing pending projects.
Discuss Challenges or Prospects
Take a moment to explain any challenges you have faced while working and any new projects that have emerged.
Brainstorming during your meeting is a great way to make everyone feel like a part of a project. It’s a good time to contemplate solutions to the problems anyone has encountered and begin your game plan for new proposals.
Figure Out What Needs to Be Done
The last thing that should be discussed before the conclusion of a meeting is what still needs to be finished for a project and what you plan to accomplish that day. This is a very important step because it will give everyone a chance to acquire a better understanding of their tasks and allow the team to know who is working on what.
Do Not Overly Indulge
Be careful not to get sidetracked during your meeting. It’s important to stay on topic and make sure your meeting has substance.